Belgian Sheepdog Club of America
Belgian Sheepdog Club of America
Belgian Sheepdog Club of America

National Specialty Guidelines – Appendix D Sample Vendor Contract

Belgian Sheepdog Club of America <YEAR> National Specialty

Vendor Booth Rental Agreement

 We are offering a limited number of indoor vendor spaces, <SIZES> during our <YEAR> National Specialty Events to be held at the <SHOW SITE NAME, FULL ADDRESS W/PHONE #>.

Obedience, rally, agility and conformation will be held on site from <STARTING DATE> through <ENDING DATE>, including Saturday, <DATE>. Monday and Tuesday our tracking and herding events will be off site with very limited attendance at the resort. Set up will start on the day before your reservation begins, after 11:00 AM and all vendor booths must be vacated no later than 5:00 PM on Saturday or the day the reservation ends. Vendors must supply their own set up except for tables and chairs (see below) . Payment must accompany reservations and is non refundable after <DATE>.  

In addition, we we request a <$AMOUNT> item donation be made to our general auction/raffle.  Electricity is available for an additional cost and must be reserved early and directly through the resort.  The show committee reserves the right to determine vendor location but we will certainly try to meet all needs. Please note that no signs, banners, or decorations may be affixed to walls or doors of the resort.  When reserving your space complete the information below, be sure to sign all pages of the agreement where signature is required and mail 2 signed copies to the vendor chair, together with a check made out to the Belgian Sheepdog Club of America. We will sign both copies and return one to you for your records.

Send to; Vendor Chair,<NAME? <ADDRESS> <CITY> <STATE> <ZIP>.  

If  you have any questions please don’t hesitate to email our chair at <EMAIL ADDRESS> with “vendor inquiry” in the subject line.


 Address: _______________________________________________________________


 Phone, email, web site: ____________________________________________________

 Description of products:___________________________________________________


 Booth name:  ____________________________________________________________


Belgian Sheepdog Club of America,Inc.(BSCA) Vendor Contract   P 2

Electrical:   To ensure correct and safe electrical service, the Resort requires that an Electrical Service Order Form be submitted. All electrical services must be ordered a minimum of ten (10) days in advance of the event. Electrical orders received after this date may be subject to additional service charges.

 Insurance:  The vendor acknowledges that the Resort and its owners, <YEAR> BSCA show committee, and Belgian Sheepdog Club of America,Inc. do not maintain insurance covering property brought onto the Resort premises by vendors and that it is the sole responsibility of the vendor to obtain insurance covering such losses.

 Hold Harmless Clause:  We submit the following “Hold Harmless Clause” which is part of the Resort’s rules and regulations, to be incorporated in the contract vendors: “The vendor assumes the entire responsibility and liability for losses, damages and claims arising out of injury or damage to vendor’s displays, equipment, and other property brought upon the premises of the Resort and shall indemnify and hold harmless the Resort agents, servants and employees from any and all such losses, damages and claims.”

 Resort requirements:  No banners, signs, decorations or the like, shall be affixed to walls, doors or air walls with tacks, nails, staples, hooks, or tape anywhere in the Resort, under any circumstances. Damage from the unauthorized use of such will be billed to the Groups master account at the discretion of the Resort, and the Belgian Sheepdog Club of America,Inc.and shall thereafter bill the vendor for any such amount.  

Acts of God:  Neither party shall be responsible for any failure of performance due to Acts of God, labor disputes, shortage of commodities or supplies to be furnished by the hotel, governmental authority, or accidents.

 INDEMNIFICATION:  To the extent permitted by law, you agree to protect, indemnify, defend and hold

harmless the hotel. Olympia Resort & Conference Center, Olympia Resort, LLC, Orco, Inc., and their respective officers, directors, employees and agents, the BSCA 2013 Show Committee and the Belgian Sheepdog Club of America, Inc. against all claims, losses or damages to persons or property, governmental charges or fines, and costs, (including reasonable attorney’s fees), arising out of or connected with the BSCA Show Committee 2013 and the Belgian Sheepdog Club of America,Inc.


Each of the parties hereto knowingly, voluntarily and intentionally waives the right each may have to a jury in connection with any claim, defense, counterclaim, or other matter relating to this agreement.

 ARBITRATION:  The parties agree that any dispute in any way arising out of or relating to this contract may be resolved by arbitration to be conducted in Waukesha County, Wisconsin. The parties further agree that in any arbitration proceeding they may conduct reasonable discovery pursuant to the Federal Rules of Civil Procedure, that Wisconsin law will be the governing law, and any arbitration award will be enforceable in state or federal court.

 ATTORNEY’S FEES:  The parties agree that in the event that any dispute arises in any way relating to or arising out of this contract, the prevailing party in any arbitration or court proceeding will be entitled to recover an award of its reasonable attorney’s fees and costs.


GOVERNING LAW:  This contract shall be governed by and construed under the laws of the State of Wisconsin, if any provisions of the Contract are unenforceable under applicable law, the remaining provisions shall continue in full force and effect.

 The persons signing this contract on behalf of vendor and Belgian Sheepdog Club of America, Inc., <YEAR> National Specialty, respectively, each warrant that they are authorized to make the agreement. 

______1 draped table and 2 chairs 10’ X 10’ 4 days(Wed.-Sat.) $45.00

______1 draped table and 2 chairs 10’ X 10’ less than 4 days $35.00

______1 draped table and 2 chairs 10’ X 20’ 4 days(Wed.-Sat.) $65.00.

______1 draped table and 2 chairs 10’ X 20’ less than 4 days $55.00.

______# skirting for table $10.00 each

______ Total

Signatures are considered legal and binding

By the Vendor’s Authorized Representative

Signature: ___________________________________________________________________________

Name (Print):____________________________________________ _____________________________

Title: ________________________________________________________________________________

Date ________________________________________________________________________________

 By the BSCA <YEAR> Authorized Representative

Signature ____________________________________________________________________________

Name (Print):  _________________________________________________________________________ 

Title: ________________________________________________________________________________

Date ________________________________________________________________________________

Thank you for taking part in our BSCA <YEAR> National Specialty. We are looking forward to working with you.